ORVANCEDiscuss your business challenges 日本語

YOUR CHALLENGES. OUR COMMITMENT.

Services

Finding information, keying in documents, writing reports and managing day-to-day work. We build practical, AI-supported workflows in the four areas where small and mid-sized teams lose the most time.

Discuss your business challenges
Illustrative team discussing workflow improvements

Not sure which area fits? Tell us which task is slowing your team down and we will suggest a practical approach.

Staff working on a laptop with company documents (illustrative)

SERVICE 01

AI agents & internal knowledge search

AI drafts answers and routine paperwork using your own policies, manuals and past documents.

Typical tasks

  • Answering internal “where is that document?” questions
  • Writing emails or documents that require checking rules and procedures
  • Checking applications and other routine internal processes

What changes

  • Draft answers shown together with the source documents
  • Routine actions run only after an approval step
  • Questions no longer depend on one experienced colleague

What your team reviews

Your staff decide whether to use or send an answer and approve any action that needs sign-off.

What we need from you

  • Which documents to include and where they live (shared drives, Microsoft 365, etc.)
  • Your access-permission rules
  • Examples of common questions and tasks
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Paper order forms beside a review screen on a laptop (illustrative)

SERVICE 02

AI-OCR & order processing

Read fields from orders, invoices and delivery notes, review them on screen, then register them in your existing system.

Typical tasks

  • Typing faxed or PDF orders into a sales system
  • Matching and copying data from invoices and delivery notes
  • Handling different document layouts from each business partner

What changes

  • Extracted fields shown next to the original document
  • Only approved data is sent to your system
  • Accuracy for each layout is tested in a pilot

What your team reviews

Your staff check and correct extracted data and approve each registration.

What we need from you

  • Representative sample documents for each layout
  • How the target system accepts data (API, CSV, etc.)
  • The current process and who handles it
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Field staff photographing a product with a tablet and recording a voice report (illustrative)

SERVICE 03

Voice & image recognition

Turn conversations and on-site photos into draft minutes and reports, and support visual checks.

Typical tasks

  • Writing meeting minutes and sales call notes
  • Compiling daily reports from the field
  • Visually checking photos of products or equipment

What changes

  • Draft text created from audio, with key points summarized
  • Photos sorted and logged, with items needing attention flagged
  • Face recognition and video analytics designed only after purpose and rules are agreed

What your team reviews

Your staff edit and finalize drafts and make the final call on image checks.

What we need from you

  • Recording or photo conditions and sample data
  • Data rules such as retention and who can view it
  • The record format you use (e.g. daily report fields)
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Team reviewing a workflow screen on a monitor (illustrative)

SERVICE 04

Business systems & ongoing support

Build on the tools you already use with clear screens, permissions and integrations, and keep improving after launch.

Typical tasks

  • Bookings, progress or deals tracked in spreadsheets or on paper
  • Entering the same data into more than one system
  • Tools that were introduced but are not used day to day

What changes

  • Check and update what you need on one screen
  • Permissions and notifications based on each role
  • Ongoing improvements based on actual use

What your team reviews

Business rules and permission settings are decided together with your team.

What we need from you

  • Your current spreadsheets and tools
  • The people involved and their roles
  • The tasks you want to improve first
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HOW WE WORK

How a project runs

  1. 01

    Start with a conversation

    Discuss the tasks, budget and team available.

  2. 02

    Choose the scope

    Map the workflow, set priorities and agree how success will be measured.

  3. 03

    Pilot & validate

    Test accuracy and usability with representative business data.

  4. 04

    Implement & introduce

    Set up permissions, integrations and guidance, then roll out in stages.

  5. 05

    Operate & improve

    Review value and operating effort and continue to improve.

See how we work

FAQ

Can we talk before we have clear requirements?

Yes. Start with tasks that are difficult or take too much time.

Can you work with our existing systems?

We review APIs, export formats, permissions and contractual constraints before proposing integrations.

How is pricing determined?

We quote based on scope, integrations, data, deployment environment and support requirements.

Can we deploy outside the cloud?

On-premises options depend on technical requirements and budget. Not every feature is available in every environment.

Are AI outputs used automatically?

Important actions include review or approval, with procedures for handling errors.

LET’S MOVE FORWARD

You do not need a finished brief to start a conversation.

Discuss your business challenges